The Best Calendar Sharing Apps

The Best Calendar Sharing Apps
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Looking for an easy way to share a calendar with your co-workers or family? Skip the endless research — we’ve rounded up the top calendar sharing apps for 2022.

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Why should you use a shared calendar app?

If you’ve ever had to coordinate time or resources with another person, then you know that visibility is key; and that’s exactly what a shared calendar has to offer. A shared calendar app makes it easy to communicate availability without having to actually bother with back-and-forth communication.

We consider a shared calendar app to be any app that literally lets you share your calendar with other users. Some apps have a built-in calendar, while others connect with an external calendar. For example, Clockwise connects with Google Calendar, turning it into an even more powerful time management tool.

Let’s break down the benefits of using a shared calendar app:

  • Smooth scheduling: It’s much easier to coordinate meetings, lunch dates, and other events when the other person has visibility into your schedule. This way, you can skip the “When are you free?” chit-chat (which always takes more time than it should).
  • Alignment with your team: Whether you’re sharing a calendar with your work team or family, doing so keeps everyone on the same page. A shared calendar app can help prevent double-bookings and provides a sense of structure — even on the busiest of days. Many shared calendar apps also help you avoid time zone miscommunication.
  • No more missed appointments: A shared calendar app increases accountability by helping everyone keep better track of their commitments (not to mention that notifications certainly help in that department).
  • Real-time updates: Last but not least, there’s the convenience that comes with automatic cross-platform syncing. That means you won’t have to worry about not having the most up-to-date information. Plus, cross-platform syncing lets you share your calendar with people who might not have the same device as you (i.e. Android vs. Apple devices).

7 of the best shared calendar apps

Now, let’s get into the good stuff: our favorite calendar sharing apps. When it came to making our top picks, we thought about functionality, ease of use, and accessibility from a pricing standpoint.

We also considered different use cases, which is why we’ve included a variety of tools ranging from personal calendar sharing among families to collaboration tools in a work environment. Let’s dive in!

1. Any.Do: Best for personal task management

Any.do is an all-in-one platform ideal for personal use, allowing you to bring your to-do list, calendar, reminders, grocery list, and daily planner onto a single, user-friendly interface. Our favorite feature is that Any.do allows you to view your tasks and calendar side-by-side. This makes it super easy for you to plan your day at a glance.

Any.do integrates with Google Calendar, iCloud, and Outlook, and it syncs across all your devices in real-time. You can also add collaborators to your tasks, share lists, and even create links for external users. As far as calendar sharing goes, the app doesn’t currently support calendar sharing within the app itself, but you can still share your calendar through the calendar’s native settings. For example, if your Any.Do account is connected to Google Calendar, you can add people to your calendar through the settings in Google Calendar.

Key points:

  • Pricing: Freemium. For premium features not included in the free plan (such as advanced recurring reminders, customized themes, and location reminders on the mobile app), Any.do costs $2.99 per month when billed annually.
  • Supported platforms: iOS (iPhone and iPad), Android, Mac, Windows, web browser, and more

You can find Any.Do in Google Play and the App Store.

2. Clockwise: Best for teams and time management

Not enough heads-down time? Clockwise is a time orchestration tool that lets you manage your time, focus, and meetings. Clockwise connects with Google Calendar and makes it a breeze to align with the people in your department or organization. 

With Clockwise, team members don’t have to worry about updating the shared team calendar along with their individual calendars; If someone has an upcoming OOO event, they only need to update their primary calendar, then Clockwise will automatically sync the OOO event to the shared team calendar. It’s calendar sharing — made automatic!

In addition to bridging team calendars, Clockwise can also sync your personal calendar to your work calendar.  That way, personal commitments are automatically blocked off and marked as “Busy” so your personal schedule is private. Bonus points: if the event on your personal calendar lists a location, Clockwise will also automatically add travel time to your work calendar.

Key points:

  • Pricing: Freemium. After the free plan (which comes with unlimited scheduling links!), Clockwise costs $6.75 per user per month when billed annually.
  • Supported platforms: Clockwise has a web app, plus browser extensions for Google Chrome and Firefox.

You can find Clockwise in the Chrome Web Store and Firefox Browser Add-ons.

3. Cozi: Best simple option for families

Cozi is an award-winning shared calendar app designed especially for families. Cozi helps you manage doctor’s appointments, after-school activities, grocery lists, and more — all from one convenient platform. Not only does having a shared family calendar help everyone to stay on the same page, but it also includes color-coding by family member, notifications, to-lists, and more. If managing your family’s schedule feels like a full-time job, then Cozi is a must-have.

Key points:

  • Pricing: Free
  • Supported platforms: iOS (iPhone and iPad), Android, and web browser

You can find Cozi in Google Play and the App Store.

4. Google Calendar: Best for Gmail users

If you’d rather not deal with integrating your email and online calendar, then Google Calendar is a great option for you. Because it’s part of the Google Workspace ecosystem, it works seamlessly with Gmail — right out of the box so to speak. If you get an email regarding an event (let’s say a flight confirmation, a concert ticket order, or a hotel reservation), the event will automatically populate in your calendar. Google Calendar is packed with amazing features, but since this blog post is about calendar sharing, let’s zoom in on that functionality, shall we?

Google Calendar, like the rest of the Google Workspace suite, comes with plenty of sharing and collaboration options. Here are a few things you can do with your calendar: make it public, make it available to only your organization, share it via HTML link (i.e. a shareable link), and share it with other people and customize what they get to see and/or change.

Key points:

  • Pricing: Free
  • Supported platforms: iOS (iPhone and iPad), Android, and web browser

You can find the Google Calendar mobile app in Google Play and the App Store.

5. Microsoft Outlook Calendar: Best for Microsoft users

Microsoft Outlook combines email and calendar into one convenient platform. Like Google Calendar, Microsoft offers more than one way to share your calendar with other people. You can add other Outlook users to your calendar, while controlling what they can and can’t see. You can publish your calendar to the web. And, of course, you can email your calendar as a snapshot, as well as an .ics file that the recipient can open in Outlook or another calendar program (such as Apple Calendar). 

Key points:

  • Pricing: Outlook.com is free. For the complete Microsoft 365 productivity suite, users pay as little as $6 per month depending on which package you choose.
  • Supported platforms: iOS (iPhone and iPad), Android, and web browser

You can find the Microsoft Outlook mobile app in Google Play and the App Store.

6. Teamup: Best for resource management

Like the name suggests, Teamup is a popular tool among team members. Users love this app to coordinate not only schedules, but also resources such as staffing, studios, and meeting rooms. With 11 different calendar views and plenty of customization options (like color-coded sub-calendars, custom fields, and customized access), Teamup is one of the most versatile calendar apps on the market. 

Key points:

  • Pricing: Freemium. After the free plan, Teamup costs $8 per month when billed annually.
  • Supported platforms: iOS (iPhone and iPad), Android, and web browser

You can find Teamup in Google Play and the App Store.

7. TimeTree: Best advanced option for families

TimeTree is another popular calendar sharing tool among families, although you can certainly use it for work and personal use. TimeTree lets you share calendars in different ways (SMS, email, WhatsApp), create multiple calendars for different purposes, has a memo feature with collaborative notes and checklists, and includes color-coded customization options.

But its most standout feature has to be the ability to leave comments under each event. Every event has its own chat window, making it so easy to coordinate with other attendees beyond sharing standard details like date and time. Plus, TimeTree works in tandem with popular calendar tools like Google Calendar, Outlook, and iCloud calendar.

Key points:

  • Pricing: Freemium. After the free plan, TimeTree Premium costs $4.49 per month when billed monthly. TimeTree Premium lets you avoid ads, attach files to events, mark priority for events, and use vertical view where events are displayed by time. It also comes with premium dedicated support.
  • Supported platforms: iOS (iPhone and iPad), Android, and web browser

You can find TimeTree in Google Play and the App Store.

Bottom line

Whether you’re looking for a better way to manage your team’s or family’s schedule, calendar sharing is an absolute must — and these eight apps will give you the leg up. Here’s an overview of our top picks:

  • Any.do: Best all-in-one tool for personal use
  • Clockwise: Best tool for time management among teams
  • Cozi: Best tool for managing your family’s schedule
  • Google Calendar: Best calendar tool for Gmail users
  • Microsoft Outlook: Best calendar tool for Microsoft 365 users
  • TeamUp: Best tool for teams who want to manage their resources on top of their schedules
  • TimeTree: Best tool for families who want a chat feature

About the author

Judy Tsuei

Judy Tsuei is a Simon & Schuster author, speaker, and podcast host. She’s been featured in MindBodyGreen, BBC Travel, Fast Company, Hello Giggles, and more. As the founder of Wild Hearted Words, a creative marketing agency for global brands, Judy is also a mentor with the Founder Institute, the world's largest pre-seed accelerator. Judy advocates for mental and emotional health on her popular podcast, F*ck Saving Face. Follow along her journey at WildHeartedWords.com.

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