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Meeting Tips
Meeting math, solved.

Meeting math, solved.

Olivia Zanca
Marketing at Clockwise
December 15, 2023
Updated on:

You may have heard of girl math or mom math – but what about meeting math?

Meeting math, solved.
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The day-to-day struggle of scheduling is a painful reality of today’s workplace. And when it comes to our calendars, the holiday season is often more chaotic than usual. But amid the sick kiddos, out of office travel plans, and family commitments, work still needs to get done. It can be hard to enjoy festivities when projects need to be delivered, plans for the year ahead need to be finalized, and goals must be achieved.

Plus it’s just about that time when every meeting ends with “we’ll pick this back up in the new year.” So much for starting the year off fresh when your January is already filling up with these spillover meetings.

Meeting math gets complicated, quickly.

Let’s say you need to schedule a last minute meeting with 8 people on a major project, but…

     Emily is at an event until Tues and Kat is on PTO through Wed.
          On Thurs you have early day care pick up.
               And Kevin is 4 hours ahead of the rest of the team.
                    Friday night is the company-wide party.
                        The only seemingly available time is 4pm on Friday, and that’s just cruel.

That’s a lot of scheduling info to process across multiple calendars. The reality is we often find ourselves doing whatever it takes to ease the pain of scheduling and make meeting conflicts go away. But what works for one person may not work for someone else, and it can feel impossible to consider and respect all the needs of multiple people at once. It takes precious time to do this well.

At the end of it all, shouldn’t technology do something to make this experience better or more efficient?

Let Clockwise do the math.

In this season of business, Clockwise can solve the scheduling equation for you. Powered by machine learning, Clockwise acts as a calendar assistant that can help you find time for meetings, resolve conflicts, and save space for important tasks.

To do this effectively, there are a few best practices to follow. Read on for what you can do today to enable Clockwise to better solve your meeting math.

Make your calendar more flexible

It may seem counterintuitive, but making more events flexible on your calendar ultimately gives you more control in making sure you have time dedicated in your day for the things that matter most.

Flexible Holds

By creating flexible holds for important tasks, you can rely on Clockwise to keep you on task, even as your schedule shifts. So when that last minute meeting pops up? Clockwise will move your hold to another time, which ensures you have enough time allocated to get your work done. Create Flexible Holds here.

Flexible Meetings

Similar to Flexible Holds, marking a meeting as flexible gives Clockwise permission to move it if a conflict arises. Plus, since Clockwise honors the preferences of everyone across a team, meetings happen at the best time for everyone involved. The more meetings you mark as flexible, the more opportunities for Clockwise to move them, automatically resolve conflicts, and even open up space for additional Focus Time. Set up Clockwise Flexible Meetings now.

Update your work preferences

A meeting-heavy schedule may be inevitable, but you can still protect your personal time.

Revisit your work hours and Focus Time settings to ensure meetings don’t interfere with other commitments and you have time reserved for wrapping up end of year projects. Clockwise works to honor these preferences automatically so that meetings happen at the best time based on your needs.

Coming soon: your very own personal calendar assistant

Currently available to select users in alpha, Clockwise AI Scheduler will give you (plus your whole team!) access to a personal calendar assistant so you can delegate scheduling. We’re hard at work building a first-of-its-kind conversational calendar that can solve even the most complex calendar equations, so scheduling headaches are a thing of the past. Get a glimpse into what's coming for all Clockwise users here, or join the waitlist.

With Clockwise, meeting math doesn’t have to be so hard. Get started for free today.

About the author

Olivia Zanca

Olivia is passionate about building amazing experiences, and creates content and communication programs that bring the Clockwise story to life.

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